Sign Off with Style: Exploring the Top 10 Email Signature Software in 2024

All’s well that ends well. Far from being a perfunctory sign-off, email signature is a peephole to your brand. Or why would 44.4% of users change their email signatures 2-4 times every year? To 28.7% of corporate businesses, improving brand awareness is a key objective of email signatures. Lead generation and social media promotion come next. 

This is no sudden development. Over the decades, people have realized the significance of email signatures, thanks to all sorts of faux pas, bounces, and cold-shouldering from recipients. In the case of cold emails, your signature can make or break your outreach efforts.

But finding the right signature generator can be difficult. Because there are so many out there. You don’t have the time to conduct an all-out shakedown. 

Fret not, we’ve done the work for you. Our team has narrowed down the search to these top 10 email signature software. Pick any of these and get going! 

1. Woodpecker 

Woodpecker.co is a free email signature tool for generating professional, customized signatures. The tool is deliverability-friendly. It allows you to optimize signatures for different email clients. You can train the software to generate brand-consistent signatures. 

It’s easy to create a professional signature on Woodpecker. You choose a suitable template and style. Then create the signature, and add it to your email client. Easy-peasy!

Source: Woodpecker

2. Bonjoro

Bonjoro’s email signature tool creates customized, animated signatures. The software is compatible with a number of email clients, including Apple Mail, Outlook, Gmail, etc. 

It’s not a free tool, but you can get hands-on experience in the trial version. It’s user-friendly, and interestingly, the tool rewards you with a cookie to enhance site experience. Does that make it one of the best email signature software in this list? Probably!

All this may sound exciting. But don’t use a GIF just for the sake of it. Ask yourself: does it suit my brand? Does it go with the tone of the email? If not, stick to static signature blocks. 

Source: Bonjoro

3. SignMyEmails

SignMyEmail is an HTML email generator. On SignMyEmails, you can create appealing, responsive signatures within 60 seconds. You need absolutely zero coding skills to work with the tool. Just enter your details, and the tool will generate a signature with clickable links. 

You don’t need to sign up to create emails. 

From a single dashboard, you can add, edit, or remove your signature for your entire team. As a bonus, you get to include social media icons, banners, legal disclaimers, and mobile apps in your signature. SignMyEmails also functions across all major email clients. 

Source: SignMyEmails

4. Mailbum 

In their own words, Mailbum provides a “minimalistic” set of email signatures that you can configure and install on your chosen email client within minutes. 

The software offers limited advanced customization options. It’s admittedly not for those who are looking for an extensive set of templates, along with drag-and-drop functionality. 

But the tool is very easy to install, and is well-tested on a number of popular email clients. Currently, Mailbum is working on their proprietary email responder. 

Source: Mailbum

5. HubSpot

HubSpot’s email signature software is easy to use, customizable, and free. The generator provides step-by-step instructions for adding signatures to different email clients. You can upload your brand logo, profile picture, and add custom CTAs to your signature. 

The tool allows you to stylize your signature. You can choose your own text color, theme color, link color, CTA color and image, etc. 

Hubspot’s software does not provide full mobile accessibility. In addition, you may find client integration a tad challenging in the absence of sound technical knowledge.  

Check out this blog post that gives a step by step understanding of how to use the HubSpot email signature generator. 

Source: HubSpot

6. Gimmio

User-centric and customizable, Gimmio is an email signature generator that allows you to create signatures, and add logos, social buttons, and contact information to them. The tool offers a range of templates and styles, facilitating dynamic brand optimization. 

It also offers direct integration with email clients to streamline the process of signature embedment. Gimmio’s responsive signature is particularly noted among businesses. Your signature will display properly on both desktop and mobile devices. 

If you are a large team, Gimmio enables you to organize group signatures. If you need to change your signature, you can edit it at one place and update it everywhere. 

Source: Gimmio

7. Mention

Mention is a user-friendly email signature software for free. The software provides six signature templates for you to choose from. 

Mention makes it very easy to create your email signature. It’s a six-step process. First, choose your design template. Second, enter your signature details, such as name, email address, job title, company, website, physical address, etc. 

Next, add social media buttons. You can then personalize your signature by choosing a theme color, text color, link color, and so on. Add your headshot next, as well as your brand logo. Finally, create a custom CTA. You can personalize the CTA with a different color. 

Source: Mention

8. HoneyBook

With HoneyBook, you can create custom email signatures in less than 30 seconds. The software offers eight different signature templates. You can add social media buttons too. 

HoneyBook is particularly relevant to those who want to create their personal brand alongside their business persona. In that regard, the signatures the tool generates combine function and aesthetics. It’s not overdone on either front, but optimized for success. 

The tool is also compatible with multiple major email clients, such as Gmail, Yahoo!, Outlook, and AOL. You might face accessibility issues with other email platforms. 

Source: HoneyBook

9. Salesmate

Salesmate is a CRM that comes equipped with a free email signature software. It allows you to create functional, visually appealing signatures without a hassle.  

Enter your details. The tool covers your name, mobile number, job title, department, company name, website, email address, physical address, and your logo/headshot/avatar. 

Next, you add social media buttons. Following which, you add a custom CTA. You can choose CTA text/image ALT text, CTA link URL, text color, background color, and image URL. 

Then you choose a suitable template for your signature. Lastly, you can add any legal disclaimer if you want. The tool offers a separate add-on template for this as well. 

Source: Salesmate

10. Designhill

Our last contender is Designhill, a free email signature generator. The tool offers client-compatible professional templates, along with customization options. 

One of the interesting features of this tool is that it provides “seasonal” CTAs. You can update your signature as per your seasonal marketing needs. 

Like all the previous software, Designhill follows the same process of signature generation. It’s a five-step process, from choosing a template to adding a CTA button. 

Source: Designhill

Your Next Steps…

Spend some time exploring your software. Play around with the features and functionality. In short, familiarize yourself with the tool. And yes, you may want to check out the best practices of email signature marketing. 

Once you understand how the software works, you may want to conduct a short training session for your team’s edification. Before a full company rollout, consider a pilot launch with a small group of users so that you can forestall potential bottlenecks.

Deployment should not take long. But that would depend on the size of your organization. In general, no more than a week should be enough to complete the process.